With Knowledge Anywhere's LMS, you can customize user roles to fit your organization's needs. From learners to instructors and administrators, you can define each user's level of access with our easy-to-use permission settings. Find out which role suits your needs and how these permissions differ in this quick, informative article. 



By default, all learners added to the LMS are assigned the role of user. A user is equivalent to the role of a Learner or student. Users do not have access to system data and only have access to their Learner home page, their Learning Paths, and their personal transcript, which will show scores, certificates, and badges that the individual Learner has earned. The role of a user is to complete assigned and optional course content. An administrator can also assign the role of administrator, group administrator, or instructor to a user.



(Listed in order of most permissions to the least)

Global - formerly known as Super Admin

A super administrator has access to all levels of the LMS. This role is reserved for the main overseer of your LMS, and can do anything from managing learners, managing content, creating/scheduling reports,  and personalizing the look of the learner site. It is the only role that can assign other roles and view data for the entire system. Administrators manage, direct, and deliver all learning activities. They can also manage users, upload courses, create learning paths, and generate reports to track user progress. Super Admins have the ability to edit user roles

Note: Knowledge Anywhere typically designates administrators as part of the LMS deployment process. A set number of administrators is allowed, depending on what tier your organization is on. If you want to add additional administrators, you will be subject to an additional monthly fee.


Limited - formerly known as Group Admin

Limited Admins can view all learners and courses across all groups, and has many of the same abilities of the global admin except for:

  1. Configuring the structure of the site (personalization, certification listings, custom fields etc)
  2. Configuring content (e.g. updating courses, managing learning paths, SCORMs, documents, and assigning learning paths to groups)

This role is suitable for someone that deals more with learners on a day-to-day basis, such as an HR contact. 


Group - formerly known as Restricted Group Admin

For only the groups that they belong to, they can view content, manage learners, view transcripts, and execute reports for their group.



The basic role can list learners and courses, and perform basic maintenance tasks in advancing a learner's journey, such as Assign Directed Learning, Mark Learners Complete, View Transcripts, and run reports.



An instructor can manage course registration and attendance for classroom courses. Specifically, they have the ability to: manage offerings, access learner information pertaining to that classroom they're running, manage those learners' enrollment status, and run reports for that classroom.



A registrar works alongside an instructor in helping enroll learners to an offering. The default landing page for this position is the manage courses page and they can only view users and transcripts

This grid below provides context as to what admin can do what within Knowledge Anywhere's LMS. Our Customer support and sales teams are more than happy to assist and provide further context and clarification to ensure your organization uses the LMS to its fullest extent.

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